App and web
Members
They book a court, course or space. Top up their account, pay outstanding charges and review their activity. Every rule — rates, restrictions, payment methods — is configurable in Resource Manager.
The most complete Software for High Performance Sports Clubs
More than 30 years developing customized software solutions for our clients.
1994From the first club that trusted us
Queen's ClubClub and other UK references in the development of the product
365Support days included in the license price
1994From the first club that trusted us
Queen's ClubClub and other UK references in the development of the product
365Support days included in the license price
Built alongside leading clubs
Welcome to Clubsys
Since 1994, in collaboration with leading sports clubs in the United Kingdom.
A comprehensive platform: members, reservations, payments, access, lighting, POS, competition, communication and mobile app with your club's brand.
Now in Spain: pioneers programme.
About Clubsys
Born from collaboration with demanding UK clubs — including Queen’s Club and other references — to solve real day-to-day operations.
Today it’s the platform that runs the club: not a standalone bookings module. With the same standards, we’re arriving in Spain.
Everything your club needs, in one system
It is not a reservation module or a generic app. It is the complete operating platform — the same one that leading clubs in the United Kingdom have used for decades.
What do we offer?
Regain control of your customers and your margins.
Clubsys brings together on one platform what other clubs solve with several apps: memberships, reservations, payments, access, lighting, POS, accounting, communication, reports, competition and club app — with permissions by area.
Implementation adapts to your model: members club, sports academy or multi-sport facility with bar, shop and multiple courts.
Clubsyscore
Memberships
Bookings
Payments
Access
POS
Facilities
Comms
Reports
Competition
Mobile app
One platform · one database · every club operation
Clubsys Manager
Full club operations — not just bookings
Unlike apps that only fill courts, Clubsys runs the whole club from one desktop: management, front desk, finance and facilities.
Clubsys Manager · Dashboard
The club day at a glance: occupancy, tasks, members and facilities.
01
One platform, zero extra software
Members, reservations, payments, POS, access, lighting, accounting, emails, reports and competition in one system. Unlike apps and marketplaces that fill courts but keep the customer and data, Clubsys reverses the logic: the member is yours, the database belongs to your club and the app carries only your brand.
02
Tested in premium clubs
Developed with Queen's Club, Limpsfield, Parklangley, Bromley and numerous LTA members. Operational rigour, granular permissions and 365-day support included in the licence.
03
Mobile app with your club's brand
Native iOS and Android with your logo — not a shared showcase with competitors. Reservations, account, payments and activity in the club's official app, with no commission for renting what is already yours.
A single interface for everything
One shared database: what you charge at reception appears on the member's account; what they book in the app follows your rules; what you communicate uses up-to-date data.
Support and training included
Remote and on-site support 365 days a year, training and implementation tailored to your club — included in the licence. A club cannot afford to stop.
Mobile app, web and member self-service
Branded native app, web portal and on-site booking PCs. Members operate without handing the relationship to a marketplace.
Your technology partner, not just another supplier
Continuous feedback and product evolution with your day-to-day operation: the same model we grew with in the UK and the one we want for pioneer clubs in Spain.
Everything your club needs, in one system
It is not a reservation module or a generic app. It is the complete operating platform — the same one that leading clubs in the United Kingdom have used for decades.
Real customization
Each person in the club sees exactly what they need
The same Clubsys Manager adapts to each role: reception, administration, management, maintenance, bar or sports management see only what they need.
Granular permissions by screen and operation — view, edit, charge, open doors or consult only — without overwhelming those who just need to do their job.
01Reception
02Store
03Administration
04Coaches
05Security personnel
06Restoration staff
07Cleaning staff
08Security
09Address
For club staff, coaches and school
Powerful communication tools for your technical team
Reception, administration and coaches use Audiences, Mail Manager, Surveys, push and news in the app — without Mailchimp or external services — according to the permissions the club assigns.
Segment by course or group, send campaigns or notices, collect feedback and publish updates on the member channel. The team tasks widget coordinates pending work between staff and coaches.
Audiences - Segmented ListsEmail Manager - Campaigns and noticesSurveys · member feedbackPersonal or massive segmented pushNews in the app · club channelTeam tasks · collaborative task managerTemplates - Club Documents
A day with Clubsys
Every area of the club works on the same platform, with the information and permissions that belong to them.
Booking PC
On site
A terminal in the facility where members confirm their bookings. The club can configure no-show penalties — entirely according to the rules you define.
Cash, bar and shop
Reception
An interface adapted to their area: cash collections, bar or restaurant POS, sports retail corner and member service at the desk.
Academy and communications
Coaches
They can create and manage courses, sessions and attendance — according to the permissions the club assigns. They review lists by group or level, book courts for classes and communicate with players via Audiences and the Mail Manager, without access to club finances.
Collect and control
Administration
SEPA direct debit segmentable by sale type — subscriptions, bookings, courses, consumptions — plus cash at the club, card and batch processing.
Decide with data
Management
Dashboards, reports and export to your accounting software. A complete view of club performance.
For high-performance sports clubs
Clubsys is built for facilities that cannot afford failure: large memberships, intensive bookings, academy, bar or shop, staff with different roles and daily operational pressure — the club profile where our platform proved its value for decades in the United Kingdom.
- Member sports club: individual and family subscriptions, any number of courts or spaces, fully configurable rates and rules, branded app and on-site booking PCs.
- Academy and activities: courses, coaches with their own permissions, Audiences by group, attendance and professional bookings — for any sport with bookable spaces, not only racket sports.
- Full club operations: POS in the bar, restaurant or pro shop. Direct debit segmented by sale type, access control, loyalty and exportable accounting.
Racket sports and multi-sport
Born in tennis and racket sports; configurable for any sport that uses bookable courts or spaces — and for multi-sport clubs with bar, shop and related services.
- Core specialisation: padel, tennis, pickleball, squash, badminton, table tennis
- Any sport with bookable space: football, basketball, volleyball, hockey, cricket, fronton, sports centres
Native mobile app with your club's brand
Native iOS and Android, connected to your Clubsys server and with your club's branding: reservations, account, top-ups and pending payments.
Native mobile app with your club's brand
Native iOS and Android, connected to your Clubsys server and with your club's branding: reservations, account, top-ups and pending payments.
You can also charge in cash or by segmented direct debit (subscriptions, reservations, courses, consumptions). The club decides which payment methods to enable.
- Track and space reservations
- Courses and sessions
- My current and historical reservations
- Profile and contact details
- Online charges and payments
- Account recharge
- Rankings and ladders
- Lighting and heating*
- Push notifications
* Lighting automated by the system. With permission, the member can activate/deactivate it in real time on the club settings; The payment is by bands, with a price defined by the club.
0
AH
Hello 👋
Andrew Hilbig
ID: 1 • admin
ADMINStaffCoachSuper User
MY BOOKINGS
1
My Court Bookings
1
My Courses
1
My Social Sessions
BOOK A COURT
Tennis
SquashWHAT'S NEW
Welcome to our new app
Your experience has been completely redesigned
Bookings
Courses
Social Sessions
Personal Coaching
More
A complete ecosystem
Clubsys Manager
Web back office for administration, membership, accounts, staff bookings, court setup, permissions, reporting and communications. Includes Cluby, the in-app AI assistant that answers from your club's documentation — so you rely less on training and support.
Club mobile app
Native iOS and Android apps. Bookings, account top-ups, outstanding payments, courses, profile and ladders for your members.
Web portal and booking PCs
Member web access and on-site booking terminals — with confirmation and configurable rules — connected to the same engine.
Club services
Access control, lighting, email server, reminders, scheduled processes and sync across facilities.
365-day support
Remote and on-site within support hours.
Training
Training sessions for your team. Cluby, the AI assistant, supports day-to-day work with contextual help inside Manager.
Implementation
Configuration for your club and sports.
No extra software
One complete platform to run the whole club.
* Everything included in the licence price
Platform capabilities
The essentials of each area — operational detail belongs in the demo, tailored to your club.
Membership and subscription management
The core of the club: who is a member, of what type, with what subscription and under what rules.
- Fully configurable member types, groups and categories
- Registration fees, discounts for permanence and renewal fees
- Waiting list, member statuses and access card control
- Complete member file: data, subscriptions, accounts, reservations and restrictions
- Business rules when unsubscribing: check reservations, pending accounts and active subscriptions
Online payments, Direct Debit and Virtual Account
Get paid however the club wants: online, in cash, segmented direct debit or member account.
- Account opened per member with complete movement history
- Direct debit and Stripe collections with segmentation by type of sale
- Balance recharge from the app for reservations and services
- Payment of pending charges online or at the counter
- Assignment of payments, credits, adjustments and account statements
- Printing and sending charge receipts; account statements
Online Reservations
A booking engine for any number of courts and spaces — all configurable.
- Resource Manager: track profiles, rates, restrictions, rules and seasons
- Staff reservations with the same power as member self-service
- Track Partitions, Uncanceled Swapping, and Guest Options
- Confirmation on club PC; no-show penalties if set
- Activities, professionals, guest rates and booking options by member type
- Block bookings, events and recurring reservations for the club team
Smart Access Control
Know who enters, when and with what right — integrated with active membership.
- Member and staff cards and keychains linked to the club record
- Door schedules, zones and permits according to subscription or member type
- Movement statistics and access reports
- Integration with reservations and active subscriptions
- Background access control service for physical facilities
POS - Integrated point of sale
Bar, restaurant, reception and equipment store — all on the same member account.
- Sales in bar, restaurant, reception and sports corner
- Products, VAT, nominal codes and inventory
- Collection in cash, card or charge to the member's account
- Sales reports by point and by period
Integrated lighting control and heating systems
Lights and heating according to reservations, with optional manual control and charging by bands.
- Automatic activation linked to reservations and club schedules
- Lighting profiles by track, season and solar time
- Manual override from app or reception with granular permissions
- Charging for usage slots integrated into the member's account
- Control services in facilities connected to the same booking engine
Accounting management and integration with your accounting software
Club finances integrated and exportable to your usual accounting software.
- Sales book, statements and account statements per member
- Nominal codes, VAT and accounting periods
- Budgets and tracking of income and expenses
- Consistency between POS, reservations, subscriptions and accounts
- Export to Excel and formats for management or external ERP
Communication: Audiences, emails, surveys, push and news
With Clubsys' comprehensive solution, communication with your members becomes dynamic and personalized. The Audiences module allows you to configure lists based on precise criteria: member type, group, subscription status, course, age or any field defined by the club.
- Audiences by member type, group, course, subscription, or custom field
- Email manager with HTML, attachments and inclusion/exclusion lists
- Mass sending or individual email to a specific member
- Member or segment surveys
- Personal or massive segmented push to the app
- News/news published in the club app
- Team tasks: collaborative to-do for staff and coaches
- Club Document and Communications Templates
- Staff and coaches with access according to club permissions
- History and status tracking of shipments
Detailed reports, graphs and export
Real-time data by club area, with dashboard and free export.
- History of reports generated by the club
- Export to Excel and formats for external analysis
- Granular permissions: each employee sees only reports from their area
- Reports by module: membership, reservations, access, POS, courses, subscriptions...
- Dashboard with graphs and comparison of periods
Ranking system and competition between players
Leagues, ladders and tournaments integrated with reservations and the member's app.
- League tables and ladders can be consulted from the club app
- Tournaments and events with track reservation on the same engine
- Public or private classifications depending on configuration
- Participant management linked to the member's record
- Ideal for racquet clubs and any sport with internal competition
Loyalty points and discounts
Rewards member activity across the club — reservations, bar, store and courses.
- Points for reservations, POS, courses and other areas of the club
- Configurable rules by member type or activity level
- Automatic discounts and benefits on future purchases or reservations
- Integrated with the member's account and POS in real time
Division of payments and spaces
Flexible spaces and cost sharing — only if the club configures it that way.
- Partitioning of tracks and spaces by activity or season
- Automatic cost split between players when enabled
- Grouping resources and sections in Resource Manager
- Any number of reservationable courts or rooms in the same system
Granular permissions and customization by role
The same Clubsys, a different interface for each person on the team.
- Copyable permission profiles between employees
- Fine control by area and by operation
- Trainers with access to courses, lists and communication without seeing finances
- Operational security: everyone does their job without being saturated with options
Member Accounts and Sales Book
The club's operating account: each member with his history, each sale traced.
- Sales transactions, payments, credits and adjustments per member
- Account documents, statements and document printing
- Integration with direct debit, Stripe and cash collection
- Unified vision for administration and direction
Mobile app, web portal and reservation computer
Club-branded member self-service — not a generic third-party app.
- Own brand native app for iOS and Android
- Member Self-Service Web Portal
- Reservation terminal in the club with confirmation and configurable penalties
- Push notifications and lighting access with club permission
- Languages: Spanish, English and Catalan in the product interface
Courses, sports school and technical team
The club school integrated into reservations, collections and communication.
- Management of courses, sessions and places
- Professional reservations and restrictions per monitor
- Attendance and lists by group or level
- Segmented communication to students and managers
- For any sport with school or scheduled activity
Resource Manager - Total Club Settings
The operating brain: tracks, rates, rules, profiles and seasons.
- Resource profiles, groupings and activity charges
- Reservation rules, restrictions and booking options
- Track Database Editor and Screen Setup
- Lighting profiles and reservation system parameters
- Total flexibility: what you don't need, you don't activate
Renewals, batch processing and automation
The club processes hundreds of collections and renewals without repetitive manual work.
- Renewal of subscriptions and generation of periodic quotas
- Batch processing of collections and direct debits
- Reminders and automatic communications
- Scheduled club services without constant manual intervention
- Support and implementation included in the license, 365 days a year
Spain launch
Pioneer and Early Adopter programme
Clubsys is opening Spain from Granada with the same platform already proven in demanding UK clubs. We are looking for a limited number of pioneer clubs — with early-adopter advantages.
Limited places. Tell us about your club in the contact form.
Preferential terms
Exclusive commercial advantages for the first clubs to join the programme in Spain.
Priority implementation
Close support through go-live, team training and configuration tailored to your club.
A voice in the product
A direct feedback channel with the technical team. Your experience shapes Clubsys for the Spanish market.
Partner, not just a customer
We work side by side so your club reaches its full potential — we do not deliver software and disappear.
Get in touch
Request a personalised demonstration. The more information you share, the better we can prepare the demo and focus on your club's real needs.
Use the form to send us your club profile.